Senior Director of Finance and Corporate Services

Senior Director of Finance and Corporate Services

Location: Rupertsland Institute Head Office, Edmonton, AB

Closing Date: September 2, 2024, or Until Suitable Candidate Found

Position Status: Full Time (40 hours/week), 1 Year Contract with Possibility of Becoming Permanent

The Organization 

Rupertsland Institute (RLI) is an affiliate of the Métis Nation of Alberta and has a triple mandate in education, training, and research. With a decentralized network of 10 METI-Service Centres, a Corporate Head Office in Edmonton, and two mobile service units; RLI designs and delivers training and education services to more than 140,000 Alberta Métis.  

The RLI Vision is: “A Skilled and Knowledgeable, Self-Reliant Métis Nation.” 

The RLI Mission is: “To enhance the self-sufficiency and well-being of Alberta Métis through quality   education, training, and research.” 

For more information about RLI and its services and programs, visit us at www.rupertsland.org

The Opportunity 

Rupertsland Institute is looking for a Senior Director of Finance and Corporate Services (F&CS). Reporting to the Chief Executive Officer (CEO), the Senior Director of F&CS will be responsible for ensuring that RLI meets Canadian Accounting Standards for Not-for-Profit Organizations (ASNPO), ensuring optimal accuracy and efficiency of the financial, human resources, payroll, information technology, reception, and corporate administrative functions of RLI. The Senior Director of F&CS will collaborate with internal and external stakeholders to co-develop and present the budget for review and approval by the CEO and will work with the Board of Governors Finance Committee, as required.

Responsibilities:

Finance:

• Develop and monitor key performance indicators for financial performance and operational effectiveness.
• Implement and oversee financial sustainability initiatives to ensure the long-term financial health of the organization.
• Lead the planning, coordination, and implementation of the Finance Annual Workplan.
• Ensure expenditures meet the terms and conditions of federal and provincial funding agreements and align with the Annual Operating Plan (AOP).
• Establish and monitor internal controls to ensure that accounting activities are in compliance with legal, regulatory, and organizational policies and procedures.
• Prepare and present draft expenditure plan for CEO review and approval.
• Prepare financial and required reports including income statement, financial statements, balance sheet and narrative, for review by the CEO and approval by the Board of Governors (BOG).
• Process entries to allocate funding to programs, with input from the Senior Management Team (SMT) and authorization from the CEO.
• Conduct financial transactions for the Métis Education Foundation and other agreements under the direction of pertinent authorities.
• Provide all required information for the annual financial audit and ensure auditors incorporate all agreements’ audit requirements into audited financial statements.
• Ensure CRA remittances, credit card payments, and other expenditures are made timely and accurately.
• Review and approve monthly bank reconciliations, weekly batches, and biweekly payroll.
• Ensure the prompt resolution of issues with payables, receivables, banking and general ledgers.
• Develop, update, maintain, and review process documentation and Finance modules.
• Advise the CEO of any financial concerns that pose risk to RLI.

Corporate Services:

• Lead the planning, coordination, and implementation of Corporate Services.
• Lead the annual review of upgrades for IT, KETO (internal database), Financial Data Management (FDM), and other databases, provide recommendations, and coordinate upgrades.
• Track RLI office leases and oversee all RLI insurance.
• Consult with the SMT as required actions for data governance; create policies and procedures as required; ensure RLI is complaint with relevant data collection and privacy legislation.
• Establish relationships with RLI’s corporate services stakeholders to collaborate on data integrity, security and data sovereignty.
• Meet with RLI’s IT stakeholders regularly; review action items and work with IT and RLI SMT to address areas of concern.
• Oversee the coordination of logistical aspects of IT and office furniture/equipment needs.
• Negotiate and approve quotes for services and asset purchases.
• In collaboration with the Communications Manager, develop and implement communication strategies to ensure effective internal and external communication.
• Oversee the creation and dissemination of corporate communications, including newsletters, press releases, and social media content.
• Ensure the consistency of messaging and branding across all platforms and communications materials.
• Oversee with the Marketing and Communications team to promote RLI’s programs and initiatives.
• Support the HR Manager in the development and implementation of HR strategies and programs.
• In collaboration with the HR Manager, support the implementation of HR work plan objectives and Occupational Health and Safety (OHS) Committee procedures and programs.
• Actively encourage a workplace that promotes transparency, fairness, positivity, and overall employee morale and engagement.
• Ensure the consistency and compliance of RLI HR and OHS policies, procedures, and applicable regulations. 

General:

• Provide leadership to the Finance and Corporate Services team including staff training, coaching and mentorship.
• Analyze department operations, identify areas of improvement, and implement changes as necessary.
• Prepare various forms of correspondence, such as letters, briefing notes, memos, reports, etc.
• Participate in professional development activities.
• Travel as required.
• Other duties as required.

Qualifications:

• Post-Secondary Degree in Finance, Accounting, and Business Administration.
• CPA Designation is required.
• Seven (7) to ten (10) years of direct experience in accounting and administration.
• Minimum of five (5) years working with IT/project management/corporate services.
• Minimum of seven (7) years of experience overseeing and leading a team of direct reports.
• Extensive knowledge of all aspects of corporate accounts and financial management, and ASNPO.
• Understanding of IT and software.
• Strong understanding of employment legislation and Occupational Health and Safety.
• Experience working with an Indigenous or not-for-profit organization is an asset.
• Knowledge of Métis history, culture, and issues affecting Métis people.
• Experience with strategic plans and tactical delivery, with the ability to manage multiple projects concurrently.
• Excellent interpersonal skills with the ability to work collaboratively with cross-functional teams and build strong relationships with multiple stakeholders.
• Strong leadership skills with ability to coach, train, motivate, lead, and develop a team.
• Superior verbal and written communication and presentation skills.
• Sound analytical thinking, problem solving, planning and execution skills.
• Strong sense of ethics and the ability to handle sensitive and confidential information with tact and discretion.
• Ability to work effectively in a demanding, fast-paced, complex environment.
• Ability to synthesize complex information and produce professional reports, letters, and memos.
• Experience working with SAGE300 or other accounting systems. Strong computer skills in Microsoft Suite.

Rupertsland Institute (RLI) Offers:

• A competitive salary
• A comprehensive benefits plan including – life insurance, critical illness, dental, vision, health spending, & more.
• Employer matching pension plan.
• Culturally rich working environment
• Continuous learning opportunities
• And other perks!

To apply, please send your resume and cover letter (including desired salary range) to employment@rupertsland.org , quoting ‘SDR-F&CS’ in your email subject line.

Rupertsland Institute thanks all applicants for their interest. Only successful applicants will be contacted. No phone calls please.